TERMS AND CONDITIONS OF ATTENDANCE AND PARTICIPATION AT ASCCC EVENTS/CONFERENCES
By registering for ASCCC Events you are agreeing to these terms, which form a legal contract between the Academic Senate for California Community Colleges ("ASCCC"), and the registered attendee and/or participant (“You”). If you are registering on behalf of another it is your responsibility to ensure that the person attending is aware of these terms and accepts them, and by completing the registration you are warranting that you have made the attendee aware of these terms and that they have accepted these terms.
1. Event Admission
1.1. Admittance. Your registration entitles You to admittance to the Event. Any and all other costs associated with your attendance (including without limitation any travel and/or accommodation expenses) shall be borne solely by You and ASCCC shall have not liability for such costs.
1.2. Termination. ASCCC and Management reserve the right to deny entry to Event or remove from Event any person who is behaving or threatening to behave in a manner in which Management, in its sole and absolute discretion, considers to be disruptive of Event or to its attendees.
1.3 Media and Likeness. By participating in the Event, You agree to grant permission to the rights of your image, likeness and sound of your voice as recorded on audio or video tape without payment or any other consideration. You understand that your image may be edited, copied, exhibited, published or distributed and You waive the right to inspect or approve the finished product wherein your likeness appears. Additionally, You waive any right to royalties or other compensation arising or related to the use of your image or recording. You also understand that this material may be used in diverse educational settings within an unrestricted geographic area. Photographic, audio or video recordings may be used for the following purposes: conference presentations, educational presentations or courses, informational presentations or workshops, on-line educational courses, presentations, or workshops, educational videos, and social media.
1.4. Event Content. You acknowledge and agree that ASCCC, in its sole discretion, reserves the right to change any and all aspects of the Event, including but not limited to, the Event name, themes, content, program, speakers, performers, hosts, moderators, and time.
2. Fee(s)
2.1. Payment. The payment of the applicable fee(s) for the Event is due upon registration. If such payment is insufficient or declined for any reason ASCCC may refuse to admit You to the Event and shall have no liability in that regard.
3. Cancellations
3.1. Cancellations. Cancellations are subject to the entire Event registration fee. All sales are final and no payments will be refunded or refundable. Please note that if You do not cancel and do not access the Event, You are still responsible for payment. In no event shall ASCCC be obligated to refund all or a portion of the registration fee.
3.2 Force Majeure. The ASCCC will not be liable or responsible to the other party, nor be deemed to have defaulted under or breached this Agreement, for any failure or delay in fulfilling or performing any term of this Agreement when and to the extent such failure or delay is caused by or results from acts beyond the ASCCC’s reasonable control, including, without limitation, the following: acts of God, strikes, boycotts, labor disputes, government requisitions, restrictions or war or apparent act of war, terrorism, disaster, civil disorder, epidemic or pandemic, curtailment or restriction on transportation facilities, or any other comparable calamity, casualty or condition (collectively a “Force Majeure”). ASCCC shall have the right to immediately terminate the affected Event without liability and shall be relieved of its obligations to You. If the affected Event is terminated due to a Force Majeure occurrence before the first day of the Event, then ASCCC will attempt to reschedule the affected Event and your registration fee may be applied to the rescheduled Event, at the discretion of the ASCCC.
4. Photo Release Information
4.1 By participating in an ASCCC event, you agree to grant permission to the rights of your image, likeness and sound of your voice as recorded on audio or video tape without payment or any other consideration. I understand that my image may be edited, copied, exhibited, published or distributed and waive the right to inspect or approve the finished product wherein my likeness appears. Additionally, you waive any right to royalties or other compensation arising or related to the use of my image or recording. You also understand that this material may be used in diverse educational settings within an unrestricted geographic area. Photographic, audio or video recordings may be used for the following purposes:
- conference presentations
- educational presentations or courses
- informational presentations or workshops
- on-line educational courses, presentations, or workshops
- educational videos
- social media
5. COVID-19 Safety Measures
5.1. The health and safety of all attendees and staff at ASCCC Events and Conferences remains our top priority. The ASCCC will continue to closely monitor government mandates, policy changes, local venue guidelines, and public health announcements to inform our approach and keep you up to date with new developments to ensure a coordinated effort and a safe environment for all ASCCC Event attendees. Please check this page periodically as information is subject to change.
5.2 COVID-19 Vaccinations and Indoor Events of Less than 1,000 Attendees. As information pertaining to COVID-19 requirements is ever evolving, we will continue to update as needed based on state, local and venue requirements.
5.3 Face-Coverings. Masks are no longer required indoors in California, with a few exceptions below. But they are still strongly recommended. The ASCCC will continue to follow local and venue guidelines related to vaccinations and face-coverings. Your local area may have more. We encourage you to check your area’s COVID-19 website.
- Everyone is required to wear masks in:
* Public transportation (including buses, taxis, and ride share services), and in stations, terminals, and airports.
5.4 Hand Sanitizer Stations. There will be sanitizing systems easily accessible to everyone throughout the event.
5.5 Spacing Measures. Social distancing practices will be implemented at all ASCCC events when possible.
5.6 Health and Safety Signage. Signage will be placed to remind all attendees to social distance and frequently wash and sanitize their hands. Signage will encourage face coverings at the event.
5.7 Screening. Conference attendees, staff, and presenters will be required to participate in a wellness check before they receive their event badge. Everyone will be asked the following questions before they will receive their badge and gain entry into the conference:
- In the past 24 hours, have you experienced COVID-19 symptoms?
- Have you or people whom you have close contact with, like someone who lives in your house, a relative, a friend, or a co-worker
* tested positive for COVID-19 in the last 14 days or
* had any COVID-19 symptoms in the last 14 days?